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Pay found in job post
Retrieved from the description.
Base pay range
$65,000.00/yr - $80,000.00/yr
Job Title: HR Payroll & Invoice SpecialistCarter Lard Consulting - Staffing and Shelter HousingLocation: Mostly Remote with the ability to travel into New York City if required Salary: $65k-80kJob Type: Full time Job Summary: The HR Payroll & Invoice Specialist will be responsible for managing payroll, responding to employee inquiries and creating monthly invoices for our clients. This role requires someone with a strong attention, who can maintain accurate payroll records, ensure compliance with relevant laws, and process invoices efficiently. The ideal candidate will have strong organizational skills, be detail oriented, and have the ability to work collaboratively within a fast-paced environment.Key ResponsibilitiesPayroll Administration:
Process our alternating bi-weekly payrolls in a timely and accurate manner.
Ensure employee data such as hire dates; terminations salary adjustments are kept up to date processed correctly in our payroll system Paychex.
Make sure proper deductions are set up and being taken from employee’s paychecks including tax withholding, benefit deductions and garnishments
Verify and address any timesheet issues and make sure timesheets are accurate on a weekly basis
Manage employees PTO time, making sure they are set up with accurate PTO accrual profiles, and tracking employees who request time off by adding it to a PTO Calendar and confirming employees are paid for this time
Maintain accurate payroll records and prepare payroll reports as needed.
Respond to employee inquiries regarding their time sheet, PTO, Pay and other issues
Ensure compliance with federal, state, and local payroll regulations and tax laws.
Prepare and submit payroll tax filings and reports as required.
Assist with audits by providing necessary documentation and information.
Stay updated on changes in payroll laws and regulations.
Assist with HR-related tasks as needed
Invoice Processing
Create and process monthly invoices for our clients in a timely and accurate manner
Address client concerns regarding invoices and reconcile/resolve any discrepancies
Maintain organized records of all invoices and payments.
Assist with monthly and year-end financial closing processes related to invoices.
Support the finance team with any additional administrative duties.
Qualifications
Bachelor’s degree in Human Resources, Accounting, Finance, or a related field preferred.
3-5 years’ experience processing payroll and invoicing
Experience with Paychex and QuickBooks preferred
Staffing firm experience preferred
Strong understanding of payroll and accounting principles.
Proficiency in Microsoft Office Suite (Excel, Word)
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Ability to handle sensitive and confidential information with discretion.
Seniority level
Associate
Employment type
Full-time
Job function
Human Resources
Industries
Staffing and Recruiting
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